Sr. Project Coordinator - West GTA

Project Coordination & Administration

• Support Project Managers through all phases of project delivery from pre-construction to closeout.
• Coordinate project documentation, permits, contracts, submittals, RFIs, shop drawings, change orders, and project correspondence.
• Maintain accurate and organized digital project records and reporting systems.
• Prepare meeting agendas, record minutes, and track action items.

Procurement & Tendering

• Assist with tendering, trade package development, bid evaluations, and subcontractor recommendations.
• Coordinate subcontractor onboarding and contract execution.
• Track procurement schedules to ensure materials and equipment are delivered on time.

Cost Control & Financial Management

• Assist with budget tracking, forecasting, cost reporting, and change management.
• Review invoices, progress draws, purchase orders, and subcontractor payment applications.
• Support monthly project financial reporting and risk identification.

Scheduling & Planning

• Assist in developing and maintaining project schedules.
• Monitor project milestones and identify potential delays or risks.
• Coordinate activities between consultants, clients, subcontractors, and site personnel to maintain project momentum.

Communication & Stakeholder Management

• Act as a key liaison between field and office teams.
• Build and maintain positive relationships with clients, consultants, subcontractors, and suppliers.
• Participate in client meetings and assist with project reporting and updates.

Quality & Safety

• Support project teams in maintaining quality standards and project specifications.
• Ensure project documentation aligns with company procedures and contract requirements.
• Promote and support a strong safety culture across all projects.

Leadership & Mentorship

• Provide guidance and support to junior project coordinators and administrative team members.
• Help improve internal processes, project controls, and technology utilization across the organization.

MPI does not discriminate on the basis of race, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, or based on an individual's status in any group or class otherwise protected under applicable human rights legislation. MPI encourages applications from minorities, women, the disabled and all other qualified applicants